Self-Managed Filing Schedules allow you to track compliance obligations that are managed internally and not handled directly by the Addition Compliance (AC) team.

You can use this feature to:

• Track one-time or recurring filings
• Create custom reporting schedules
• Monitor future filing obligations in the Reporting Calendar

Self-managed schedules are:

• Managed entirely by your organisation
• Used for tracking purposes only
• Included in the Reporting Calendar alongside AC-managed filings

These schedules do not trigger AC preparation or submission workflows.

Creating a New Filing Schedule

Step 1 — Open Self-Managed Filing Schedules

Navigate to:

Reporting Calendar → Self-Managed Filing Schedules

Then select:

Add New Filing Schedule

Step 2 — Enter Filing Information

Provide the basic filing information, including:

• Filing Name
• Filing Entity (IM / Fund or custom entity name)
• Reporting Type
• Reporting Jurisdiction

The Filing Entity field accepts free text input and can be customized based on your operational structure.

Configure Filing Recurrence

Recurrent Filing Toggle

This setting controls whether recurring filing cycles are generated automatically.

When Enabled

If recurrence is enabled:

• The system automatically creates recurring filing instances
• Filing cycles are generated using the selected reporting frequency

When Disabled

If recurrence is disabled:

• Only a single filing instance is created
• No future filing cycles are generated automatically

Reporting Frequency

Select how often the filing occurs.

Supported frequencies may include:

• Monthly
• Quarterly
• Semi-Annual
• Annual
• Other supported recurrence options

Reporting frequency determines how future filing cycles are generated over time.

Configure Submission Timeline

Submission Due Date

Set the filing submission deadline.

This date is used to:

• Calculate filing timelines
• Generate filing cycles
• Determine automatic status changes

Days Before Submission

Define how many days before the submission due date the filing becomes active.

This controls automatic status transitions such as:

• Upcoming
• In Progress

Example

Submission Date: 30 JuneDays Before Submission: 15

The filing automatically becomes active 15 days before the submission deadline.

Reporting Type Options

You can:

• Select an existing AC-managed reporting type
• Or create a custom reporting type

Custom reporting types:

• Are saved automatically
• Become available for future schedules
• Behave like standard reporting categories

Additional Notes

Optional notes may also be added for:

• Internal instructions
• Filing reminders
• Operational comments
• Additional tracking context

Notes are free text and used for internal reference only.

Save the Filing Schedule

Once configuration is complete:

• Select Save
• The system creates the filing schedule
• Future filing cycles are generated automatically if recurrence is enabled

The filing then becomes visible within:

Reporting Calendar

How Status Works Automatically

Filing statuses are calculated automatically using:

• Submission due date
• Configured start window (Days Before Submission)

Possible Statuses

No manual status updates are required.

Editing Existing Schedules

Existing schedules can be edited, but some core configuration fields become locked after creation.

Important Editing behaviour

When editing a schedule:

• Existing generated filing cycles are deleted
• New filing cycles are regenerated using updated configuration
• Some recurrence-related fields may be disabled

Review updates carefully before saving schedule changes.

Common Mistakes to Avoid

• Enabling recurrence for one-time filings
• Setting incorrect submission deadlines
• Frequently editing schedules after cycles are generated
• Forgetting that editing resets generated filing cycles

Best Practices

To manage self-managed schedules effectively:

• Use clear filing names
• Review generated cycles periodically
• Configure realistic “Days Before Submission” values
• Use consistent reporting types across schedules
• Validate recurrence settings carefully before saving