Understanding Data Providers
The Data Providers section displays all external contacts or organisations responsible for providing documents and operational information required for filing preparation.
Use this section to:
- View configured data providers
- Understand provider operational scope
- Identify which entities each provider supports
- Review provider contact information and status
Data Providers are external parties that supply filing-related information and supporting documents required during compliance workflows.
Examples may include:
- Administrators
- Custodians
- Fund accountants
- Third-party service providers
- Internal operational teams
The Addition Compliance (AC) team coordinates directly with these providers to collect filing-related data and documentation.
Managing Data Providers
Data Providers are managed centrally by the Addition Compliance team.
Direct management actions are not available within the Client Portal.
You cannot:
- Add new providers
- Edit provider details
- Remove providers from the system
Requesting Provider Changes
If you need to:
- Add a new provider
- Update provider information
- Remove an existing provider
Contact the Addition Compliance team directly.
This ensures filing coordination and operational workflows remain consistent.
Understanding the Data Providers List
Each row represents a configured Data Provider associated with your organisation or entities.
The table provides visibility into:
- Provider status
- Operational scope
- Linked entities
- Contact information
Provider Status
Displays whether the provider is currently active within filing workflows.
Status Types
| Status | Meaning |
|---|---|
| Active | Provider is actively used for filing coordination and document collection |
| Archived | Provider is no longer operationally active but retained for historical reference |
Archived providers remain visible for audit and historical workflow context.
Operational Level
Defines the organizational level at which the provider operates.
Examples may include:
- Client Level
- Investment Manager (IM) Level
- Fund Level
Operational level determines:
- Which entities the provider supports
- Which filings rely on provider data
- Workflow visibility and scope
Linked Entities
Displays the entities associated with the provider.
This may include:
- Investment Managers
- Funds
Linked entities help identify:
- Where filing data is expected from
- Which filings rely on that provider
- Operational responsibility across structures
Contact Information
Displays provider communication details including:
- Email address
- Phone number
These details are primarily used by the Addition Compliance team for:
- Filing coordination
- Data requests
- Operational communication
- Document follow-ups
Search & Visibility
Use the search functionality to quickly locate:
- Specific providers
- Providers linked to certain entities
- Active providers
- Archived providers
Especially useful for organisations managing:
- Multiple providers
- Multiple jurisdictions
- Complex entity structures
- Data Providers work directly with the Addition Compliance team
- Providers are responsible for supplying filing-related documents and information
- Changes to provider configuration must be coordinated through AC
- Some filings may depend entirely on provider-submitted data
Best Practices
To manage provider coordination effectively:
- Notify AC early when provider changes occur
- Ensure provider contact information remains current
- Review linked entities periodically
- Avoid last-minute provider transitions during active filing cycles
Common Mistakes to Avoid
- Forgetting to notify AC about provider changes
- Using outdated provider contact information
- Assuming providers are automatically updated across workflows
- Delaying provider coordination during active filings
The Data Providers section is best used for:
- Provider visibility
- Filing coordination tracking
- Entity-level operational review
- Contact reference management