How to Approve a Document Request
Documents shared by the Addition Compliance (AC) team may require your approval before filing submission.
This guide explains how to:
- Approve individual documents
- Approve all required documents at once
- Understand how approval impacts linked entities
Within a document request, documents are categorized into two types:
| Document Type | Description |
|---|---|
| Approval Required | Requires your review and approval |
| Review Only | Shared for visibility only — no action required |
Only documents marked as Approval Required can be approved.
Approving a Single Document
Each document row includes the following actions:
- View
- Raise Query
- Approve
Step 1 — Review the Document
Select View to open and review the document carefully before approving.
Review:
- Filing information
- Entity coverage
- Reported data
- Supporting details
Documents should always be reviewed before approval.
Step 2 — Select “Approve”
Select the Approve action within the document row.
This opens the Approve Document confirmation modal.
Step 3 — Review Linked Entities
The confirmation modal displays:
- Selected document details
- All linked entities (IMs / Funds) associated with the document
Approval applies across all linked entities associated with the document.
This applies even when:
- Viewing a filtered entity
- Reviewing a single IM or Fund
Approval cannot be limited to only one linked entity.
Step 4 — Confirm Consent
Before approval can proceed:
- Check the consent acknowledgment checkbox
This confirms:
- The document has been reviewed
- Addition Compliance may rely on the approved information during submission
Step 5 — Complete Approval
Select Approve Document to finalize the action.
Once approved:
- Document status changes to Approved
- Approval is reflected across all linked entities
- Filing workflow proceeds toward submission
Approving All Required Documents
You can also approve all approval-required documents simultaneously.
Step 1 — Select “Approve All Required”
This option is available at the top of the document grid.
The action:
- Includes only Approval Required documents
- Automatically ignores Review Only documents
Step 2 — Review the Confirmation Modal
The confirmation modal displays:
- All selected documents
- All linked entities impacted by approval
Review the entity scope carefully before proceeding.
Step 3 — Confirm Consent
Check the consent acknowledgment checkbox before continuing.
Step 4 — Select “Approve All”
Once confirmed:
- All Approval Required documents are marked Approved
- Approval applies across all linked entities
- Filing workflow proceeds toward submission
- Approval affects all linked IMs and Funds
- Approval cannot be applied to a single entity only
- Review Only documents do not require approval
- Approved documents can later move back to Query status if clarification is needed
Common Mistakes to Avoid
- Approving documents without reviewing them
- Forgetting approval applies across all linked entities
- Using bulk approval without validating every document
- Overlooking entity scope during filtered review
Document approval applies across every linked entity associated with the filing document.
Always validate entity scope before approving.
What Happens Next
Once documents are approved:
- The filing proceeds toward submission by the Addition Compliance team
- Filing status progresses within the workflow lifecycle
- Completed filings later become available in Filing History
Next Steps
If corrections, clarification, or additional updates are required, continue to the next guide to learn how to request changes and manage document queries during the review process.