This guide walks you through creating a self-managed filing schedule to track recurring or one-time compliance obligations.

Self-managed filing schedules are useful when you need to:

• Track filings outside Addition Compliance-managed workflows
• Monitor recurring obligations (monthly, quarterly, annually, etc.)
• Maintain visibility into internal compliance timelines
• Centralize independently managed filings within the Reporting Calendar

Before You Begin

Before creating a filing schedule, determine:

• Whether the filing is recurring or one-time
• Which entity the filing belongs to
• Applicable submission timelines
• Reporting type and jurisdiction requirements

Planning these details in advance helps avoid unnecessary schedule edits later.

Creating a Filing Schedule

Step 1 — Open Self-Managed Filing Schedules

Navigate to:

• Reporting Calendar
• → Self-Managed Filing Schedules

Then select:

• Add New Filing Schedule

Step 2 — Enter Basic Filing Details

Filing Name

Enter a clear and easily identifiable filing name.

Example

Q2 2025 Internal Report

Use consistent naming conventions for easier tracking and filtering.

Filing Entity

Enter the associated filing entity.

Examples may include:

• Investment Manager (IM)
• Fund
• Internal business entity
• Custom operational label

This field accepts free text input.

Step 3 — Configure Filing Recurrence

Recurrent Filing

Use the recurrence toggle to define whether the filing repeats automatically.

Reporting Frequency

Select how often the filing occurs.

Examples:

• Monthly
• Quarterly
• Annually

Reporting frequency directly controls how filing cycles are generated over time.

Step 4 — Configure Filing Timeline

First Submission Due Date

Select the initial submission due date for the filing.

This date acts as the starting point for:

• Filing cycle generation
• Status calculations
• Timeline visibility

Days Before Submission to Start Filing Process

Define how many days before submission the filing should transition from:

• Upcoming
• → In Progress

Example

Result

The filing automatically moves to:

• In Progress on the 20th

This helps surface filings before deadlines become urgent.

Step 5 — Configure Filing Details

Reporting Type

Select a reporting type from:

• Existing AC reporting types
• Or choose Other to create a custom reporting type

Custom Reporting Types

Custom reporting types:

• Are saved for future use
• Behave like standard reporting categories
• Become available in future filing schedules

Reporting Jurisdiction

Select the applicable reporting jurisdiction(s) for the filing.

This improves categorization, filtering, and reporting visibility.

Step 6 — Add Notes (Optional)

Add any additional operational notes, instructions, or context related to the filing schedule.

Examples:

• Internal references
• Filing requirements
• Operational reminders
• Team coordination notes

Step 7 — Save the Filing Schedule

Select Save to create the filing schedule.

Once saved, the system will:

• Create the filing schedule
• Generate filing cycles (if recurrence is enabled)
• Add the filings to the Reporting Calendar

Understanding Automatic Status Logic

Filing statuses are calculated automatically by the platform.

No manual updates are required.

Status Lifecycle

Statuses update dynamically based on configured filing timelines.

Important Considerations

Editing an Existing Schedule

Some core schedule fields remain locked after creation.

Examples include:

• Recurrence behaviour
• Filing frequency

Custom Reporting Types

Any custom reporting type you create:

• Remains available for future schedules
• Behaves identically to predefined reporting types
• Can be reused across filing configurations

Common Mistakes to Avoid

• Enabling recurrence without understanding filing frequency
• Setting incorrect submission dates
• Frequently editing schedules unnecessarily
• Creating duplicate filing schedules

Next Steps

Once filing schedules are created, they automatically appear throughout the Reporting Calendar for operational visibility and tracking.

Using the Annual View